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Mac Basics: Using a scanner  February 3, 2024 – 02:55 pm

width="220"Note: Your scanner may be part of a multi-function printer; see Printing for details about managing printers.

Tips for scanning in OS X

  • Connect a USB scanner to automatically create the scanner / print queue.
  • You can share your USB connected scanner with other Macs on your home network.
  • You can scan from various applications:
  • Image Capture
  • Preview
  • Print & Fax preferences in System Preferences
  • Scanner / Printer queue
  • Some third-party applications
  • Important: If your scanner driver supports control panel functions in OS X, pressing a scan button on your device may not begin the scanning process. Use one of the above applications to control the scanner.

    See below for more details about these features.

    Before you connect your scanner

  • Make sure the scanner is powered on and doesn't have any alerts displayed in its control panel.
  • Make sure you know an administrator account name and password for your Mac.
  • width="220"Connect the scanner

    Simply connect your multi-function printer or scanner via a USB cable. If you multi-function printer uses a Ethernet or wireless network, make sure it is configured to use the same local network as your Mac. Next, choose Apple () > System Preferences… and then choose View > Print & Scan. Click the + (plus) icon below the Printers pane on the left and select the printer you would like to add.

    Note: Refrain from installing the software that came with your scanner as it may be out of date. OS X and Software Update contain the most recent versions of scanner software. You will see future updates when they are made available via Software Update.

    How to scan

    Note: This article discusses scanning via the Image Capture application (located in the Applications folder). Scanning with other applications such as Preview is a very similar process.


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